Minutes of the Annual Meeting of the Parish Council held on

Wednesday 10th May, 2006

following the Annual Assembly

Present were:

Mr Clark, Miss Collinson, Mrs Oliveira, Mr Perry, & Mrs Clark (Clerk).

In Attendance:

Cllr Simon Walsh and Cllr C. Down

1. Election of Chairman

   Mrs Oliviera was unanimously elected Chairman for 2006-7, proposed Mr Clark, seconded Mr Perry. She then signed the Declaration of Acceptance of Office.

2. Apologies for Absence

   These had been received from Mrs Burton, Mrs Kesterton and Mr Rixson.

3. Approval of the Minutes of the Previous Meeting

   The minutes of the meeting held on 12th April, 2006 were agreed and signed.

4. Matters Arising

   1. Speed limits – Woodgates

      Cllr Walsh had raised the matter with Highways, and would chase them again to see what progress was being made.

   2. Purchase of New Noticeboards

      An email detailing our request for the two noticeboards had been sent and asking if a discount would be considered. Since no reply had been received a follow-up letter would be sent.

   3. Civic Amenity Scheme 2006

      Members were reminded that the skip would be sited at the Village Hall on Sunday, 21st May from 12.30 - 4.00 p.m.

   4. East Area Panel Meetings

      Mr Clark had received a reply from Alasdair Bovaird, Chief Executive at Uttlesford District Council, explaining why he felt it was not appropriate for Stansted Airport to appear as a standing agenda item at the Area Panel Meetings. Mrs Oliveira agreed to talk to David Gregory, Chairman of the East Area Panel, who had previously advised her that Stansted Airport would appear as a regular item on the agenda.

   5. Local Development Framework Workshop

      Mr Clark had attended the workshop on Saturday, 22nd April. Attendees were asked think about how they would want the district to look in 15 years time, and what needed to be done now to achieve that vision. The workshop ranged over housing, employment, transport and the evironment.

   6. UALC A.G.M 22nd June

      Notice of this meeting had been received. Mrs Oliveira and Mr Clark hoped to attend.

5. Stansted Airport

   1. Photographs for Display at SSE Runway Ramble 10th June

      Mr Rixson had prepared some photographs and was liaising with Alfie Wright. It was agreed to form a rota to man the hall and to provide refreshments.

   2. Takeley Challenge to H.O.S.S.

      Having being twice refused a Judicial Review of the H.O.S.S. scheme Takeley Parish Council was launching an appeal to the High Court to overturn the Judge's decision. A copy of its argument had been circulated. An invitation had been received from Takeley Parish Council to a meeting to discuss the current position on 31st May. Mr Clark and Mr Perry hoped to attend.

   3. Stansted Generation 1 Planning Application

      An application had been made by Stansted Airport Limited to increase the limit of Aircraft Movements and to remove the restriction on total passenger numbers. The application was immensely complex with almost twenty separate documents setting out the details of the airport's case. It was agreed to obtain copies for members of the CD-ROM containing all the details, and to prepare our response for discussion at the June meeting.

6. Correspondence

   1. Braintree & Uttlesford Police & Community Consultative Group Public Meeting

      An invitation to the meeting on 25th May had been received. No-one was available to attend.

7. Finance, including Signing of Cheques, Appointment of Internal Auditor, Verification of Cashbook and Completion of the Audit Statement of Assurance

   1. Balances

      Balances as at 30th April, 2006 at Barclays Bank, Dunmow were reported as follows:

      Community Account (current)	£3,841.62	**
      Business Reserve Account (high rate deposit)	£3,983.11
      	£7,824.73	*

      * of which £1,000 is committed to the Village Hall, £1,000 is in the Professional Services Account, and £1,000 is in the ECC Grant Account.

      ** of which £3,500 is the first instalment of the Precept which has since been transferred to the Reserve Account.

   2. Signing of Cheques

      It was agreed to sign the following cheque:

      Council for Voluntary Service – Uttlesford

      Annual subs

      £10.00

   3. Appointment of Internal Auditor

      It was unanimously agreed that Mr Peter Lloyd be re-appointed as Internal Auditor, proposed Mr Clark, seconded Mr Perry.

   4. Verification of Cashbook (a requirement of the Insurance Policy)

      The verification of the cashbook was carried out by Mr Perry.

   5. Completion of the Audit Statement of Assurance

      The Chairman completed the Audit Statement of Assurance.

8. Planning

   1. Pledgdon Barn

      Cllr Down had met with Mr Bovaird who had promised to look into the matter and to ensure that a reply to our letters would be sent. Mrs Burton had reported that on Easter Saturday the noise from the scrap yard had been appalling.

   2. Other Applications

      The current situation on planning applications is:

      1. Church Hall Farm, Church End

         Conversion of the barn to eight bed & breakfast rooms

         Awaited

      2. Tudor Cottage, Brick End

         Revised plans for erection of a conservatory and demolition of existing conservatory

         Awaited

      3. Wood Farm, Pledgdon Green

         Refurbishment of outbuildings

         Conditional approval

      4. Whitehall Hotel

         ramp for disabled access to the barn and proposed installation of disabled W.C. within the main building

         Awaited

      5. Woodcocks, Cherry Green

         erection of a two storey side and single storey side extension

         Awaited

9. Election of Other Officers

   Mr Clark was unanimously elected Vice Chairman, proposed by the Chairman

   It was agreed to defer the election of the other officers until the next meeting.

10. Any Other Business

    There was no other business.

11. Date of the Next Meeting

    It was confirmed that the next meeting would be held on Wednesday, 14th June, 2006 in the Village Hall at 8.00 p.m.

Cllr Down and Cllr Walsh were thanked for their attendance and the meeting closed at 9.25 p.m.